How to Forward Email to Your Phone as a Text Using Gmail and Outlook (2024)

When email was unveiled to the world, it changed how we communicate. Today, having a day without receiving an email is almost impossible. There can be instances where you want to forward important emails to your phone as a text. Especially if you want to prioritize some emails despite the usual favorite option.

Interestingly, the most popular email clients allow users to send emails to your phone number. We will show you how to do it for Gmail and Outlook. Let’s begin.

Also Read: How to hide your real email on mobile and desktop

Popular Carriers and SMS Gateways to Convert Email to Text

Before we move forward, we need to look at the phone carrier and their email-SMS gateway address. This will be useful to forward the email as a text message.

Note: You need to use your actual number where it is mentioned number in these following email-SMS gateways.

If you can’t find your carrier in the list, quickly search the keyword “forward an email as SMS in CarrierX” on Google. As you can assume, add your phone carrier name in the place of CarrierX. This will help determine your carrier’s gateway.

Forward an Email to a Text Message on PC

While the steps to forward email to your phone as a text are mostly the same regardless of the email client you use, we have mentioned the steps for Gmail and Outlook separately.

On Gmail

Step 1: Open Gmail and log into your account if you haven’t already.

Step 2: Right-click over the email you want to forward and choose Forward.

Step 3:This will open the email in a new compose window. Here, shorten the message as many SMS clients won’t allow you to send texts of more than 200-300 characters.

Step 4: Now, mention the email-to-SMS gateway (the one we mentioned earlier) for your carrier in the recipient area.

Step 5: Once you are sure about all the changes, click Send.

On Outlook

Step 1: Open the Outlook app or web and log in to your account.

Step 2: Open the mail you want to forward and click the forward icon.

Step 3: Add the email-to-SMS gateway for your carrier in the recipient section.

Step 4: Click Send to confirm.

Using Extension

Besides these steps, you can always rely on thegood old friend extension. While there are many extensions, we will use the Email to Text extension available as a Google Workspace add-on. Unlike normal extensions, once installed, you can access this add-on from any other browser on your PC.

Note:According to the developers, the extension is only for US/CA numbers. We will update this guide if we find any other alternatives. Additionally, this add-on is only available for Gmail and won’t work with other mail clients.

Step 1: Go to the add-on using the link below and hit Install.

Install Email to SMS Add-on

Step 2:Choose the Google account you want to use for the add-on.

Step 3: After that, click Allow to confirm.

Step 4:Once done, proceed to Gmail, right-click and choose Forward.

Step 5: From here, choose the add-on icon from the toolbars.

Tip: If you can’t find the addon, expand the compose mail window; you should now see it.

Step 6:You will be required to create a Business account while using it for the first time. After that, type the phone number or select the contact and choose Add.

Tip: If you have a contact list in Excel or other file format, add them using the Import option.

Step 7:Once you are okay, click Add X Recipients, where the X represents the number of recipients.

Step 8:You can see all the phone numbers/contacts in the recipient field. Add any extra info to your message and hit Send.

You can send 5 Free SMS, and afterward, you must choose a suitable plan to send email to your phone number.

Forward Email to Your Phone as a Text on Mobile

Besides PCs, you can always forward email to your phone as a text message from your smartphone. You can follow the steps mentioned below based on your email client.

On Gmail

Step 1: Open Gmail and login to your account.

Step 2: Open the message and tap the three dots right.

Step 3: Choose Forward.

Step 4: Add the email-to-SMS gateway for your carrier in the recipient field.

Step 5: Now, add your message, and once you are sure, tap the send button at the top.

On Outlook

Step 1:Open Outlook and ensure you are logged in to your account.

Step 2:Open the email and tap the three dots icon next to the title.

Step 3: From here, choose Forward.

Step 4: Add the email-to-SMS gateway for your carrier in the recipient section.

Step 5:After making the necessary changes, tap the send button.

Copy an Email and Send It as an SMS

Besides all these steps, you can copy and paste the message to convert an email to a text message. While you can alwayssend text from a PC, the steps mentioned here are for mobile, which is not much different for a PC:

Note:The steps here are based on Google Messages for Android. However, it will be the same for any other text message client.

Step 1: Open the email you want to forward to your phone as a text and copy the contents. You can also download any attachments if needed.

Step 2: Now, open the Messages app on your smartphone and tap Start chat.

Step 3: Choose whom you want to send your message and paste the message contents. You can also add attachments using the media icon next to it.

Step 4: Once done, hit the send button.

Check Email From Your Messaging App

Now that you know how to forward email to your phone as a text, you will be able to access priority mail within your messaging app. That’s said, feel free to drop any queries in the comments.